Hiring the right help turns a chaotic birthday into something relaxed and genuinely fun. This guide walks parents through practical steps to vet performers, compare packages, handle safety checks and get the day running smoothly — all without jargon or wasted time. If you’d prefer to skip the searching, start by comparing local party entertainers who specialise in children’s events and provide clear, itemised packages.
How to vet entertainers quickly and confidently
Begin with reviews and recent photos or videos from actual bookings. Look for consistent praise about punctuality, how they manage groups and whether children stayed engaged. When you contact a supplier, ask for three basics: DBS or background-check confirmation, an insurance certificate (public liability) and a short reference from a recent client. A pro will answer these without fuss and offer a clear run-sheet for the session.
Key questions to ask before you book
• What age range do you specialise in?
• How many children can you safely manage in one session?
• What does your standard package include (travel, props, assistant)?
• Do you charge extra for travel or set-up time?
• Can you provide a written run-sheet and insurance/DBS evidence?
These questions save time and stop surprises on the day. If an entertainer is vague about safeguarding or insurance, look elsewhere.
What a sensible party package looks like
A good package is transparent: set-up time, performance length, number of helpers, materials included and a clear price. For a 90-minute children’s party, a typical mix is a 20–30 minute headline show, 20–30 minutes of organised games or stations and time for food/cake. Extras like balloon modelling, simple crafts or small prizes should be listed as optional add-ons so you only pay for what you need.
Safety and safeguarding — non-negotiables
Always confirm public liability insurance and DBS checks. Ask about first-aid training and how they manage allergies or sensory issues. Reputable entertainers will also have a simple safeguarding policy and a backup plan (e.g., illness cover or replacement staff) so your booking isn’t cancelled last minute.
Day-of logistics that make everything smoother
Share a short run-sheet with the entertainer before the party: arrival time, a point of contact, expected number of children, any access or parking notes and a quick list of allergies. Allocate one adult to manage food and another to help with handover between activities so the entertainer can focus on the children. If space is tight, confirm the required footprint for the performance and whether they bring their own sound system.
Budgeting smart: value over lowest price
Lowest quotes often cut corners (no assistant, hidden travel fees or minimal prep). Prioritise value: a slightly higher price for a performer who brings an assistant, clears up and leaves a short feedback form is often better than a cheap solo act that requires you to manage transitions. Ask for itemised quotes and compare what’s included rather than the headline number.
Simple checklist to copy when booking
• Confirm DBS and public liability insurance.
• Get a written run-sheet with times and activities.
• Check staff:child ratio and whether an assistant is included.
• Ask about allergy management and first-aid training.
• Clarify travel, parking and setup requirements.
• Request recent parent references or a short video of a live event.
Choosing trusted party help means fewer things for you to juggle and more chances to enjoy the day. If you want a head start, check vetted local party entertainers who list clear packages, safeguarding details and parent reviews — it’s often the fastest route to a stress-free, memorable celebration.
